Pandemic or no pandemic, sometimes things can’t wait – or really shouldn’t. Your event, conference or show is happening now and you want the world to see it and your community to engage – regardless of them being able to be physically present or connected via video call from their home office. Further, you would like them to be able to interact across physical boundaries, asking questions to your panel, provide instant feedback through polls or votes. And all of this should just work, without the frustrations of an improvised video conference. We at ZEITECHT have been working on solutions for these kind if hybrid events since 2015. We can make it happen, and it’s probably more affordable than you thought.
EVENTS IN TIMES OF THE COVID PANDEMIC
HYBRID EVENTS EVERYWHERE
The COVID19 pandemic has challenged us all to re-think how to do events: keynote speakers or panelists have been unable to travel to conferences due to travel restrictions or quarantine mandates. The number of guests or participants had to be drastically reduced in order to keep minimum distances – leaving large online audiences that your would like not only to reach but to engage interactively with your event. And the whole thing should not be a frustrating improvised videocall. We started ZEITECHT in 2015 in order to find and develop solutions for Hybrid Events, long before a fancy term was coined for these kinds of events. The pandemic provided us not only with new challenges, but also with a whole set of new and improved tools to heighten the experience for participants of Hybrid Events and overcome the physical boundaries between online and on-location audiences. Together with our clients, we have focused and developed our offer to provide a complete set of technical solutions to make your Hybrid Event a success.
Your place or our place?
You would like to host your Hybrid Event from your own location or a venue you have booked? With our mobile studio we can turn any meeting room or event hall into a stage for Hybrid Events. Or maybe you are looking for a one-stop-shop venue in Vienna for your Hybrid Event? With The Hybrid-Stage at the Impact Hub Vienna we can offer you an amazing space in Vienna’s hip 7th district for up to 100 guests on location, with catering services and breakout-rooms available.
JUMP TO THE PACKAGE PRICES! CONTACT US!
With our partner, the Impact Hub Vienna, we developed an all-inclusive, one-stop-shop solution for small and medium sized Hybrid Events in Vienna. Located at the impact hub in the heart of Vienna’s hip 7th district, a venue fully equipped for Hybrid Events awaits you:
TO THE PACKAGESMORE ON THEHYBRIDSTAGE.LIVE
Hybrid-Event-Space for up to 100 guest on location – fully connected with the audience online
Contributors physically present on stage or brought in live via video link and the audience in the room and online anywhere in the world are fully connected to engage and interact through the seamless integration of video streaming, easy-to-use yet powerful online interaction apps and the video conferencing tools everyone is familiar with.
Fully equipped with cutting-edge video, lights and audio tech optimized for Hybrid Events
The Hybrid Stage comes equipped with our cutting-edge broadcast-level set of four cameras, live-editing, equipment for video call-ins of off-site contributors or panelists, integration of pre-produced video content or slides, professional studio lights, microphones, audio mixing and a PA system and large screens for the audience of up to 100 people on location.
One-stop-shop package including venue rent starting at € 4950 / day
In cooperation with the Impact Hub Vienna we can offer you The Hybrid Stage as a one-stop-shop all-inclusive package, including the venue rent and all the equipment and crew for a package price starting at € 4.950 per day. The experienced event crew at the Impact Hub will be at your service, catering options and additional rooms for breakout-sessions are available.
Upgrade options available
Many add-ons to our basic service packages are available. For dynamic events, mobile wireless cameras can add exciting new perspectives and motion. For events relying heavily on off-site contributors connected via video call-in, our premium service adds comprehensive preparation including a test-call ahead of the event that includes coaching contributors to optimize their webcam, background or audio setup.
ZEITECHT MOBILE STUDIO
HYBRID EVENTS FROM YOUR LOCATION OR EVENT VENUE
Our mobile studio turns your meeting room or the event venue you booked into a stage for Hybrid Events. Think of it like a TV studio with audience present. Your moderator guides through the event, keynote speakers or panelists present and discuss on stage, all of it broadcast in a style similar to a TV production as multi-camera live-edit with graphics, video content and PowerPoint slides beautifully and seamlessly integrated.
TO THE PACKAGES!
Fully equipped mobile studio with cutting-edge video, lights and audio tech optimized for Hybrid Events
Our mobile studio comes equipped with our cutting-edge broadcast-level set of a minimum of three cameras, live-editing, equipment for video call-ins of off-site contributors or panelists, integration of pre-produced video content or slides, professional studio lights, microphones, audio mixing and a PA system for an audience of up to 100 people on location.
Fully connected and engaged with the audience online
Contributors physically present on stage or brought in live via video link and the audience in the room and online anywhere in the world are fully connected to engage and interact through the seamless integration of video streaming, easy-to-use yet powerful online interaction apps and the video conferencing tools everyone is familiar with.
Live as stream on your website, social-media channel or online-event-platform
Your Hybrid Event is broadcast as live-stream embedded on your website, with the player branded according to your CI. Your brand takes center stage, we are merely providing the service. Alternatively or additionally, streaming to your social-media channels or dedicated online-event-plattform is possible.
All-inclusive package including preparation, transport, setup and crew starting at € 4.950 / day
At your location, we only need acces to the internet via wired network and a power outlet. Everything else we will bring. Our vehicle fits into even low-ceiling garages and our equipment easily fits into normal sized passenger elevators.
OUR PRODUCT PACKAGES
We have compiled ZEITECHT service packages for the most common scenarios. All prices represent a fixed package price per production day and do not include VAT, that might be applicable. Of course, you are not limited to only these packages. You can customise your individual package by mixing and matching our services with the help of our configurator. If you have any questions or special requests which you can’t find on our list of services, feel free to get in touch. We love a good challenge and will surely find the right solution for you.
- Service Packages for Hybrid Events
- Fully equipped production studio and stage at the Impact Hub Vienna (1070 Vienna) for online and hybrid events with an on-site audience of up to 100 people. Room rent included!
- All-inclusive mobile studio for small and medium sized Hybrid Events at your location or booked event venue (including transport, setup and dismanteling)
- Multi-camera broadcast studio with live-editing, LED lighting, audio mixing and recording.
- Number of cameras
- Mobile camera with wireless video tranmission
- Implementation of PowerPoints/Keynotes as picture-in-picture/split-screen
- Seamless integration of pre-existing video clips
- Large LCD-Screens for stage and audience (for call-ins, PowerPoint slides, sli.do polls...)
- Live-stream for embedding on your website, or your choice of digital event platform or social-media channel.
- Mics for speakers (your choice of clip-on, handheld or headset mic)
- Dedicated sound director for complex events (need for more than 5 mics and/or PA/amplification in the room)
- PA/amplification for an on-location audience of up to 100 people
- Integration of questions from the online audience (via sli.do, moderated by your team)
- Call-ins of off-site speakers/contributors via video conference (i.E. via Zoom, Teams, Webex) BASIC Service: up to 4 people, only one at a time.
- PREMIUM Service: up to 12 people, 4 simultaneously, includes coaching/onboarding/test call ahead of the event. For more, please ask for an individual offer.
- Graphics for the stream (opener/closer/lower-thirds/graphical backdrops/masks for picture-in-picture/split-screen). Your choice from a variety of templates.
- Individually designed graphics for the stream based on your CI (opener/closer/lower-thirds/graphical backdrops/masks for picture-in-picture/split-screen).
- Teleprompter (operated by your team or one of our crew)
- Integration of sign-language interpretation as picture-in-picture (includes additional camera, neutral backdrop, 2x in-Ear and monitor for the interpreters). Interpreters not included.
- Additional day for setup typically on the day before the event, if necessary.
- The Hybrid Stage powered by zeitecht ONLINE EXCLUSIVE EVENT
Text Example Your Online-Event in broadcast quality, live from The Hybrid Stage at the Impact Hub Vienna.
- optional (+€ 900,-)
- included: 2x75-inch monitor for audience, 1x 65-inch monitor on stage
- Mics for up to 5 speakers (additional +€ 50,-pp)
- optional (+€ 500,-)
- PREMIUM Upgrade (+€ 800,-)
- optional (+ € 450,-)
- optional (+€ 200,- or +€ 500,- when operated by our crew)
- optional (+€ 450,-)
- € 4.950,-per day (excl. tax.)
- The Hybrid Stage powered by zeitecht HYBRID-EVENT mit Publikum im Saal
Text Example Your premium Hybrid-Event with on-location audience, live from The Hybrid Stage at the Impact Hub Vienna.
- optional (+€ 900,-)
- included: 2x75-inch monitor for audience, 1x 65-inch monitor on stage
- Mics for up to 5 speakers (additional +€ 50,-pp)
- PREMIUM Upgrade (+€ 800,-)
- optional (+ € 450,-)
- optional (+€ 200,- or +€ 500,- when operated by our crew)
- optional (+€ 450,-)
- € 5.450,-per day (excl. tax.)
- The Hybrid Stage powered by zeitecht HYBRID EVENT FANCY
Text Example Your Hybrid-Event with on-location audience and all the bells and whistles, live from The Hybrid Stage at the Impact Hub Vienna.
- included: 2x75-inch monitor for audience, 1x 65-inch monitor on stage
- Mics for up to 5 speakers (additional +€ 50,-pp)
- PREMIUM Upgrade (+€ 800,-)
- optional (+€ 200,- or +€ 500,- when operated by our crew)
- optional (+€ 450,-)
- € 6.800,-per day (excl. tax.)
- zeitecht.mobile STANDARD
Text Example All-inclusive solution for small and medium sized Hybrid Events wherever you need it.
- optional (+€ 900,-)
- optional (+€ 200 per 49-inch monitor)
- Mics for up to 5 speakers (additional +€ 75,-pp)
- optional (+€ 500,-)
- optional (+ € 300,-)
- optional (+€ 400,-)
- PREMIUM Upgrade (+€ 800,-)
- optional (+ € 450,-)
- optional (+€ 200,- or +€ 500,- when operated by our crew)
- optional (+€ 450,-)
- wenn notwendig (+ € 600,-)
- € 4.950,-per day (excl. tax.)
- zeitecht.mobile FANCY
Text Example All-inclusive solution for dynamic small and medium sized Hybrid Events wherever you need it.
- optional (+€ 200 per 49-inch monitor)
- Mics for up to 5 speakers (additional +€ 75,-pp)
- optional (+ € 300,-)
- optional (+€ 400,-)
- PREMIUM Upgrade (+€ 800,-)
- optional (+€ 200,- or +€ 500,- when operated by our crew)
- optional (+€ 450,-)
- wenn notwendig (+ € 600,-)
- € 6.800,-per day (excl. tax.)
ZEITECHT in Detail – Our Services
Your production is unique and needs an individually tailored solution to help it come across in the best possible way. Have a virtual browse through our services or simply get in touch. We will gladly advise you about the services which can support your event effectively and efficiently. Or maybe you have a specific idea or request that you can’t find on our list? Feel free to ask us. We love a good challenge and will surely find the right solution for you.
Request a quote / contact
ZEITECHT.mobile
All-inclusive mobile studio set for small and medium sized Hybrid Events in your location or event venue. (includes preparation, transport, setup and crew)
€ 4.950 / day
Basic Package includes 3-4 cameras, live-editing, recording, streaming, graphics for the stream (templates), playout of video content, integration of PowerPoint slides, microphones for 1-5 speakers (more possible), audio mixing and professional studio lights (LED). Price includes preparation, transport, setup and crew.
The Hybrid Stage
One-stop-shop fully equipped Hybrid-Event space at the Impact Hub (in Vienna’s 7th district) for Hybrid Events with up to 100 on-site guests (venue rent and crew included).
€ 4.950 / day
Basic Package includes 4 cameras, live-editing, recording, streaming, graphics for the stream (templates), playout of video content, integration of PowerPoint slides, microphones for 1-5 speakers (more possible), audio mixing and PA system, programmable studio lights (LED) and two 75-inch screens for IMAG, variety of on-stage and room furniture. Price includes preparation, venue rent and crew.
Live-Streaming
One stream included in every package
Add-on option for additional streams / additional platforms: € 500 / day
Live-Stream including embedding on your website, branded according to your CI. Alternatively or additonally, streaming to your social-media channels (Facebook, YouTube, LinkedIn, Twitter…) or to a video conference, online event or webinar platform (zoom, teams, hopin,…). We use broadcast grade hardware encoders bonding several internet connections for a reliable and high quality stream. On location we need access to a wired internet connection, additional 4G or 5G mobile uplinks are provided by us.
Live call-in of speakers via video-link
Keynote speakers, panelists or other contributors to your event who cannot be physically present are seamlessly brought into your event via video call-in using the video conferencing tools everybody is familiar with. On the stage they are visible on monitors for natural interaction with on-stage contributors, in the stream, they are seamlessly integrated, just like an additional camera source, split-screen settings break the boundaries between on-stage and video linked contributors.
Possible to use with all common video conferenging tools (Zoom, Teams, Skype, Webex, etc. )
BASIC SERVICE: Video-link with up to 4 contributors, but only one at a time.
Hybrid-Stage: included in the package ZEITECHT.mobile: € 400 / day
PREMIUM SERVICE: Video-link with up to 12 contributors, up to 4 contributors simultaneously, includes coaching/onboarding ahead of time.
Add-on to Basic Service: € 800 / day
Audience interaction / Q&A with online audience
included in all packages
Using interaction apps such as sli.do audiences online and on-location can engage and interact with your event using their smartphones. Most commonly used for Q&A sessions, polls or votes, further allowing anonymous questions. These interaction features can be seamlessly integrated in your embedded stream and works nicely on mobile devices too.
This works best if moderated and administered by a member of your team. We believe, sli.do is the best solution on the market right now and are happy to provide you with a sli.do professional account for your event. We are happy to integrate any other tool (i.E. Mentimeter) as well, but in this case, the account/license would have to be provided by you.
Integration of slides (PowerPoint / Keynote)
included in all packages
Slides (PowerPoint, Keynote) are grabbed live and directly from the laptop/computer used for presenting and integrated seamlessly as picture-in-picture or split-screen into the stream. This ensures perfect legibility of the slides while keeping the speaker visible. Slides can also run from one of our computers providing a remote clicker and comfort monitor to the speakers on stage. This also works with off-site contributors connecting via video-link with a similar online remote-clicker solution, so that the often troublesome screen-sharing can be avoided and animations, audio and video content will always look great and play smoothly as they should.
Audio tech (microphones, mixing, PA)
We have plenty of wireless headsets, clip-on, handheld or gooseneck microphones available to accommodate your preference or needs for the event.
Microphones and mixing for 1-5 speakers is included in the package. Add-on for additional speakers:
Hybrid-Stage: € 50 per speaker / per day ZEITECHT.mobil: € 75 per speaker / per day
Dedicated sound engineer on location:
€ 500 / day
For small Hybrid Events with only very few speakers, an on-location sound engineer might not be always necessary. For events with more then 5 microphones in action and PA/amplification for audience in the room, a sound engineer is essential though.
Integration of video content and provision of signal for IMAG/projectors.
included in all packages
At your event location/venue you would like the live broadcast to be seen on a large screen or you have video content that should be seen by the audience online and on-location? Our video director will make sure that every screen will show what you like. For small events, we can provide two 49-inch screens, but please be aware that for larger mobile studio projects, we only provide the video signal to existing screens, LED walls or projectors at the venue (not the projectors and large screens themselves).
At the Hybrid-Stage two large 75-inch screens (4K) are available for the audience (IMAG). Additionally a projector + screen in the back serves as comfort monitor for presenters and additional 65″ and 49″ screens are availabe for on-stage integration of call-ins.
Additional mobile wireless camera
€ 900 / day
Price for one mobile camera w/ operator
A wireless mobile camera, stabilized with a gimbal for smooth movements and operated by an experienced operator adds new angles, flexibility and dynamic motion shots to your broadcast. This is especially useful for dynamic events with lots of changing speakers (such as award shows), events with action that happens off-stage or artistic performances such as music or theatre.
Additional stationary robotic camera
4 cameras are always included, add-on price for additional cameras:
€ 600 / per camera per day
Up to 8 discreet, remote-controlled, robotic broadcast grade cameras (Sony BRC-series) ensure that your online-audience doesn’t miss a moment of your event.
Integration of sign language interpretation
€ 450 / day
You have a sign language interpreter available for your event? A stationary remote-controlled robotic camera is assigned to the interpreter and the signal embedded to the stream in a split-screen setting.
For your interpreters we provide a comfort monitor and two wireless in-ear headphones, so they don’t miss any of the action. Please be aware that our service is only for the integration into the video composition, not the sign language interpretation service itself, usually provided by specialised third-party service providers.
Integration of Live-captions for barrier-free access
€ 200 / day
Externally provided live-captions can be integrated into the video composition. If sign language interpretation is available as well we usually do this in a split-screen setting as shown above. Please be aware that our service is only for the integration into the video composition, not the captioning service itself usually provided by specialised third-party service providers.
Teleprompter
€ 500 / day
Price includes operator. Day rate can be reduce to € 200 if prompter control can be done by one of your team.
Long parts of scripted text for your moderator or complex presentations can make a teleprompter to be a great help and allow the presenter to always keep eye-contact to the audience online.
Graphics for the stream
€ 400 package price
Our graphics designer will create individually designed stills graphics for the stream based on your CI. (opener/closer/lower-thirds/backgrounds) Price includes one round of feedback/changes.
Hybrid-Stage special: stills graphics based on a selection of templates are available free of charge.
Additional setup day
€ 600 / day
Usually a minimum of 4 hours is needed to setting up the mobile studio. For late afternoon/evening events setting up the same day is perfectly possible. For full-day events setup on the day before will be necessary though. If you are not sure, just reach out, we are happy to make special arrangements if possible.
Complete recorded footage on a drive
€ 300 / day
Price includes drive
You need the complete recorded footage from your event, including from each individual camera for potential re-editing or additional use? We are happy to provide the footage in a broadcast format on a drive. This includes the full rights to use the footage anywhere and anytime. A download-link of the live-edit recording in high quality is always included at no extra charge.
Interested?
Choose from one of our product packages or compile your very own personalised package.
BACK TO THE PACKAGESJUMP TO INDIVIDUAL PACKAGE CONFIGURATORYou already know what you want or want to find out more about our services, references or our team?
FIND OUT MORE REQUEST A QUOTE / CONTACT
References / Our Clients
We have already had the pleasure of capturing well over 100 exciting Hybrid Events for our clients. In this section, we would like to showcase a few individual examples of our services.
EineR von Fünf – 2020/2021
Client: Austrian Ombudsman Board Services: Hybrid Event, keynotes and panel discusssion (4 cameras, live-stream) Location: grand hall of the Austrian Ombudsman Board, Vienna
Details at volksanwaltschaft.gv.at
SDG Dialogforum – „Building Forward Better mit der Agenda 2030“ – 2021
Client: Ban Ki-Moon Centre for Global Citizens Services: Hybrid Event with mobile studio, keynotes and panel discussion round with one participant as live call-in. (Full service: video, audio, lights, streaming) Location: Museum of Natural History, Vienna
Impact Days 2021
Client: Impact Hub Vienna Services: Multi-day hybrid conference with audience on site and online, some keynote speakers and panelists connected as live call-ins, streaming with interaction app embedded, mobile camera, audio engineer on site. Full-on Hybrid-Stage production (video, audio, lights, streaming) Location: The Hybrid Stage – Impact Hub Vienna
Mehr auf impactdays.at
Future Health & Science Talk – 2020/2021
Client: Fine Facts Health Communication Services: Hybrid Event, keynotes and panel discussion live stream with online Q/A via interaction app Location: K47, Vienna
More at finefacts.at
Sustainable Textiles Policy Hackathon – 2022
Client: Austrian Government, Federal Ministry for Climate Action, Environment, Energy, Mobility, Innovation and Technology (BMK) Services: Hybrid-Stage Online-Event with moderators on site, all keynote speakers as call-ins, audience completely online, interaction app for Q&A Location: The Hybrid Stage, Impact Hub Vienna
Talk: Geneticist Josef Penninger about the Corona crisis / Agenda Austria 2020
Client: Agenda Austria Services: Mobile studio with 3 cameras, live-streaming to YouTube and Facebook Location: Studio of the ESR, Vienna
Recording on YouTube
ORF.at Wahlstimmen 2019
Client: ORF.at (Online Department of the Austrian National Broadcaster) Services: Mobile studio with 5 cameras for a live-to-disk production of studio talks with all party heads running for national elections in Austria 2019. Location: Facilities of ORF.at, Vienna
Details at ORF.at
ESR Connect / CHILI 2.0 2019 / 2020
Client: ESR, European Society of Radiology / ESOR Services: CHILI2.0: Mobile studio with 4 cameras + teleprompter for a virtual congress (live)/ ESR Connect: Live eLearning series (2 seasons of 6 episodes) Location: ESR HQ, Vienna
Details at myesr.org Example Episode on YouTube
European Utility Week 2018 / 2019 (now „EnLit“)
Client: SPintelligent (South Africa) / Clarion Events (NL) Services: Mobile studio on a trade show stand with 3 cameras for a live-to-disk production of talks with experts. Location: Vienna Fair Grounds (2018), Paris Expo / Porte de Versailles (2019)
Details at enlit.world
Zero Project Conference 2018 / 2019 / 2020
Client: Zero Project / Essl Foundation Services: multi-camera live production of a 3-day conference, live streaming from main stage, live-to-disk in two more. Including mobile camera, integration of sign language interpretation and live captions. Location: UN, Vienna
Details at zeroproject.org
ESHRE Congress 2019
Client: ESHRE, European Society for Human Reproduction and Embryology Services: Mobile studio with 3 cameras for live-to-disk production of 36 expert talks for the client’s eLearning Plattform. Some of them streamed live to facebook Location: Vienna Fair Grounds
Details at ESHRE.org
The Concept / The Company
ZEITECHT is a concept for breaking down the boundaries between online and on-location events, relying on more than 20 years of experience and development. Under the roof of zeitecht KG, we have united this experience with the innovative strength and dynamism of a startup, so that we can offer ZEITECHT as a solution that fits your event.
Digital Video Natives
We, the founders of zeitecht KG – Daniel Binder (Director) and Johannes Öhe (Technical Director) – have more than 15 years of joint experience with video on the Internet. Already in 2005, a long time before YouTube or Facebook existed in Austria, we assisted on the live streaming of events, at the time as part of the TV project (UTV.Wien) of the University of Vienna. Following this pioneer phase, we have gained a lot of experience and developed solutions to unify online and on-location audiences to successful hybrid events. With the founding of zeitecht KG in Vienna, we have transformed this extensive experience into specific solutions. We are now happy to be able to offer these advanced solutions for your event.
Partners, Not Just Service Providers
zeitecht KG is not a universal event equipment provider; it specialises in the best possible execution of hybrid events of all kinds. Our services, our technical setup, and our workflows are developed and optimised to this exclusive end. We are service providers who fulfil the requests of clients in the best possible way, but we are also much more. We see ourselves as your partner who can support you at each stage of your event’s journey – from the planning stage to the day of your event. A partner who listens to you and can offer tried and tested suggestions about how your event can grow into a great Hybrid Event.
Mobility, Flexibility, Efficiency, and Uncompromising Broadcast Quality
Our setup is extremely compact and contains many own developments which permit us to work with the smallest team possible and remain discreet during your event. All our stationary cameras can be remotely controlled from the director’s desk. We don’t require any bulky platforms where camera operators could end up getting in the way of your audience. Our preconfigured modules minimise the space we need on location, and also reduce the time for setup and dismantling. Throughout all that, we maintain uncompromising broadcast standards for image and sound quality.
Innovation und Eigenentwicklung
One of our trademarks is the excitement for the work that we do, both conceptually and technically. This means that we are constantly on the lookout for better and more efficient solutions. We instantly integrate the latest technical developments to improve our efficiency. In fact, we are the first in Austria when it comes to some of these camera systems. And where the market does not offer a fitting option, we get to work ourselves and develop our own hardware and software solutions in cooperation with our partners. We are just as motivated when it comes to innovative approaches on how to reach online audiences in real-time and how to connect and engage them interactively to your event.
Our Team – Digital Video Natives
We, the founders and directors, Daniel Binder and Johannes Öhe, have more than 20 years of joint experience with video on the Internet, camerawork and editing for live TV, documentary feature films and live event video. Together with our crew and a broad network of freelance camera operators and technicians, we have had the pleasure of supporting numerous events and are looking forward to new exciting projects.
Daniel BINDER
Working Languages: German, English
Founder & Managing Director
Johannes ÖHE
Working Languages: German, French and English
Founder & Technical Director
Request a quote/Contact
We would love to support you with your event.How to contact us
Please use the contact form, send us an email or call us during business hours.
Contact:
zeitecht KG, Wien, Österreich
+43 660 381 1151
office@zeitecht.at
@zeitechtAT